An employee handbook tells employees what the company expects of them and what they can expect in return. Employees read it when they join, when they consider leaving, and when they consider suing, so it must be kept current.
This 90-minute webinar explains which laws, regulations and policies belong in your employee handbook. Many companies rely on one-size-fits-all online templates, but a handbook that isn't tailored, updated regularly, applied consistently and aligned with current regulations can be a major risk.
You'll look at state-by-state requirements, criminal background checks, harassment rules after the MeToo movement, pay practices, the NLRB's role, and the records you must keep, protect and eventually destroy.
WHY SHOULD YOU ATTEND?
Employment attorneys often ask for the handbook first when pursuing charges against an employer. A well-built handbook reduces risk, while a poor one exposes you to fines, penalties and even criminal sanctions.
Employers also hold large amounts of paper and digital employee data and must know what to keep, for how long, and how to keep it confidential. The session suits owners, executives, HR, compliance and payroll staff, federal contractor department heads and managers.
AREA COVERED
Handbook content and risk
- Myths about what belongs in an employee handbook
- New state-by-state requirements
- What to include based on federal, state and local regulations
- Criminal background checks in the handbook and company policies
- How sexual harassment requirements have changed since the MeToo movement
- How pay practices and regulations have changed the view of women and minorities
- Key handbook violations and mistakes that risk fines, penalties and criminal sanctions
- The NLRB and the employee handbook, including NLRB rules that eased employer concerns
- Why managers have a big impact on your handbook
- Legal updates your handbook should reflect
Records retention
- Which employment documents and records to keep and for how long
- When state retention rules differ from federal rules
- Why keeping everything is almost as risky as keeping nothing
- What counts as e-records, such as log-on/off times, Outlook calendars, notes, to-do lists and emails
- Checking whether your document creation, storage, retention and destruction policies are current and legally sound
- When and how to shred paper or destroy electronic records, such as for terminated employees
- When the legal duty to preserve records is triggered
LEARNING OBJECTIVES
- Identify what your handbook must include under federal, state and local rules
- Avoid the key handbook violations that lead to fines and penalties
- Explain how NLRB rules affect handbook policies
- Address background checks, harassment and pay practice policies
- Set retention periods for employment records, including where state and federal rules differ
- Recognize e-records and know when the duty to preserve is triggered
- Shred or destroy records properly and keep retention policies legally sound
WHO WILL BENEFIT?
- Business owners, company leadership, and board of directors (CFO, COO, CEO)
- Federal Contractor department heads
- Human resources professionals
- Compliance professionals
- Payroll professionals
- Managers/Supervisors & new and potential managers
- Office managers responsible for HR responsibilities
Employment attorneys often ask for the handbook first when pursuing charges against an employer. A well-built handbook reduces risk, while a poor one exposes you to fines, penalties and even criminal sanctions.
Employers also hold large amounts of paper and digital employee data and must know what to keep, for how long, and how to keep it confidential. The session suits owners, executives, HR, compliance and payroll staff, federal contractor department heads and managers.
Handbook content and risk
- Myths about what belongs in an employee handbook
- New state-by-state requirements
- What to include based on federal, state and local regulations
- Criminal background checks in the handbook and company policies
- How sexual harassment requirements have changed since the MeToo movement
- How pay practices and regulations have changed the view of women and minorities
- Key handbook violations and mistakes that risk fines, penalties and criminal sanctions
- The NLRB and the employee handbook, including NLRB rules that eased employer concerns
- Why managers have a big impact on your handbook
- Legal updates your handbook should reflect
Records retention
- Which employment documents and records to keep and for how long
- When state retention rules differ from federal rules
- Why keeping everything is almost as risky as keeping nothing
- What counts as e-records, such as log-on/off times, Outlook calendars, notes, to-do lists and emails
- Checking whether your document creation, storage, retention and destruction policies are current and legally sound
- When and how to shred paper or destroy electronic records, such as for terminated employees
- When the legal duty to preserve records is triggered
- Identify what your handbook must include under federal, state and local rules
- Avoid the key handbook violations that lead to fines and penalties
- Explain how NLRB rules affect handbook policies
- Address background checks, harassment and pay practice policies
- Set retention periods for employment records, including where state and federal rules differ
- Recognize e-records and know when the duty to preserve is triggered
- Shred or destroy records properly and keep retention policies legally sound
- Business owners, company leadership, and board of directors (CFO, COO, CEO)
- Federal Contractor department heads
- Human resources professionals
- Compliance professionals
- Payroll professionals
- Managers/Supervisors & new and potential managers
- Office managers responsible for HR responsibilities
Speaker Profile
Margie Faulk
Margie Faulk is a senior level human resources professional with over 15 years of HR management and compliance experience. A current Compliance Advisor for HR Compliance Solutions, LLC, Margie, has worked as an HR Compliance advisor for major corporations and small businesses in the small, large, private, public and Non-profit sectors. Margie has provided small to large businesses with risk management strategies that protect companies and reduces potential workplace fines and penalties from violation of employment regulations. Margie is bilingual (Spanish) fluent and Bi-cultural.Margie’s area of expertise includes Criminal Background Screening Policies and auditing, I-9 document correction and storage compliance, …
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